U2 Fasteners - Accounting Clerk - Thunder Bay, Ontario - Sept 2026

Job Title Accounting Clerk - Thunder Bay, Ontario - Sept 2026 Start Date asap U2 Fasteners Mission "With a strong focus on our customers, we aim to create, promote and distribute a new generation of innovative, code- compliant, premium fasteners that will be used by professional builders, simply because they are the best." 20+ product lines that engineers and contractors agree on for whatever project you undertake. U2 Fasteners is an equal opportunity employer. Hours of Work / Holidays / Compensation This is a full time hourly position based on 40 hours per week, Monday to Friday. Standard hours are 8:30 a.m. to 5:00 p.m., including a 30 minute unpaid lunch break. Occasional additional hours may be required during peak periods such as month end or year end. Overtime is paid in accordance with the Ontario Employment Standards Act. This position is subject to a three month probationary period in accordance with company policy and the Ontario Employment Standards Act. Eligibility for company benefits begins upon successful completion of the probationary period. This is an on site position due to the nature of the role and the need for access to physical documents, office systems, and in person coordination with internal teams. Compensation is hourly and based on experience, qualifications, and internal equity. A defined pay range will be communicated to shortlisted candidates once approved by management and shareholders. Employment is subject to compliance with all company policies, including confidentiality, document handling, and workplace conduct standards. The U2 Employment Policy https://u2fasteners.com/U2Policy and related policy documents describe the work environment and conditions. All applicants are expected to review these documents prior to employment. Job Description The Accounting Clerk supports the company’s growing finance function by assisting with daily A/R and A/P activities. This role provides essential support to the Assistant Controller and contributes to maintaining accurate financial records, timely processing, and strong internal controls. The Accounting Clerk will have a primary focus area (A/R or A/P), assigned by the Assistant Controller. Workloads may fluctuate, so the clerk will be cross trained in both functions and will assist with related tasks during peak periods, month end, and holiday coverage. Financial controls are maintained through clear segregation of duties, controlled system access, documented approvals, and regular internal checks overseen by the Assistant Controller. Reports To The Accounting Clerk reports directly to the Assistant Controller. The clerk collaborates with Inside Sales on customer account matters (A/R) and with managers and budget holders on invoice approvals and payment documentation (A/P). These are collaboration relationships only and do not represent reporting lines. Training and day to day guidance are provided by the Assistant Controller. All accounting decisions and priorities flow through this reporting line. A/R Function The Accounting Clerk supports the Accounts Receivable (A/R) process for two companies. The clerk helps resolve billing questions, credit hold situations, and customer payment inquiries to ensure smooth coordination between customer communication and internal processes Primary A/R responsibilities include: Customer maintenance — Maintain accurate customer account information and required documentation. Cash application — Identify electronic payments and post receipts accurately in the accounting system. Physical cheques are logged and handled by authorized staff before posting. Customer communication — Respond to customer questions and coordinate with Inside Sales to resolve billing issues. Payment follow up — Monitor aging, follow up on overdue balances, and track early payment discount deadlines. Overdue account review — Maintain and update overdue account listings for internal review. Bank reconciliation support — Assist with A/R related reconciliation items by matching posted receipts to bank deposits and identifying discrepancies. A/P Function The Accounting Clerk supports the Accounts Payable (A/P) process for two companies. The role works closely with managers and budget holders to ensure supplier invoices, staff reimbursements, and related payments are processed accurately, coded correctly, and approved in accordance with company policy. Primary A/P responsibilities include: Supplier management — Maintain supplier account information and ensure required documentation is on file. Invoice processing — Coordinate invoice coding and approvals, verify supporting documents, and post approved invoices into the accounting system. Payment preparation — Assemble approved invoices, supporting documents, and payment details (cheque, ACH, wire) for review and release by authorized individuals. The clerk does not execute payments. Payment recording — Record payments into the accounting system only after they have been released. Staff reimbursements — Enter approved employee and shareholder expense claims into the accounting system and assemble supporting documentation for payment. Review and approval of reimbursements are handled by authorized individuals. Government remittances — Assist with preparing required government payments (GST/HST, payroll remittances, customs/tariff related fees) based on approved schedules. Reconciliation support — Assist with A/P related reconciliation items, including supplier statements and control account reviews. Advanced accounting tasks — Support documentation for commissions, rebates, and payroll related items; oversight and final processing remain with senior accounting staff. Other related duties The Accounting Clerk provides general accounting support and assists with routine administrative and financial tasks that contribute to accurate record keeping and smooth departmental operations. Record & document management — Maintain organized and accurate accounting records through consistent filing, scanning, archiving, and upkeep of documents in accordance with company retention policies. Excel template upkeep — Maintain and update basic Excel templates used for tracking invoices, payments, and supporting schedules. Document follow ups — Request missing invoices, statements, or supporting documents as needed. Administrative support — Assist with photocopying, scanning, organizing files, and maintaining orderly workspaces for accounting records. Month end support — Assist with organizing month end documentation, ensuring files are complete, and preparing document bundles for senior accounting staff. Audit support — Gather requested documents for internal and external audits and maintain proper filing for audit readiness. G/L support — Prepare documentation for journal entries and adjustments. Manual G/L posting is performed by senior accounting staff. Cross training — Learn basic A/R and A/P workflows to provide coverage during absences or peak periods. Qualifications / Experience Requirements Secondary school completion with business, accounting, and math courses; relevant office experience considered an asset. Post secondary education in accounting or business (certificate, diploma, or degree preferred). 1–2 years of office experience in a business, wholesale, or retail environment preferred; new graduates are welcome to apply. Basic understanding of accounting concepts such as accounts payable, accounts receivable, general ledger, and financial controls. Familiarity with business documents including quotes, orders, invoices, and credit notes. General awareness of business practices and willingness to learn regulatory requirements as needed. Proficiency in Excel, including accurate data entry, basic formulas, filters, sorting, and maintaining structured templates; experience with Word and Outlook and comfort working in a Windows environment. Experience with mid market accounting or ERP systems (e.g., SYSPRO, NetSuite, Sage 300, Business Central) Strong written and verbal communication skills with a professional communication style. Strong interpersonal skills and ability to work collaboratively with internal teams. Comfort with office equipment such as printers, scanners, bar code readers, and common business software. Exceptional attention to detail and accuracy when working with financial data. Miscellaneous U2 Fasteners operates two entities, U2 Canada and U2 USA. The successful candidate will support customer and supplier accounts for both companies. All U2 staff begin with introductory training in the warehouse to understand workflow and documentation. The successful candidate will also receive onboarding in Inside Sales to learn order processing and daily coordination with the sales team. Overall U2 Fasteners is building a dedicated team to support the financial affairs of the organization. We are seeking motivated, pragmatic, and collaborative individuals who will contribute to the company’s continued growth and success. The Accounting Clerk is a key role within this team and plays an important part in supporting daily financial operations. Applications Job applications (covering letter + resume) including at least 3 references (two must be work related) will be received until October 30, 2026. Only candidates selected for interviews will be contacted. Drop us a line: jobs@u2fasteners.com; or call us: 807-345-3119 (local)   1-855-895-7096 (toll free)

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